AESAC Constitutiont

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Aboriginal Education Students Advisory Council

Effective Date: Nov 12, 2003

Article 1: Name of the Organization
This Club shall officially be known as (include acronym): Aboriginal Education Students Advisory Council (AESAC)

Article 2:
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iii
iv
v
Preamble
AESAC its Executive, and its constitution will abide by the LUSU Constitution, Statement of Principles, and Policies.
The 2003 - 2004 AESAC, constitution takes precedence over any and all previous AESAC constitutions.
AESAC is accountable for all of its actions from previous years.
The AESAC club understands that they will assume full responsibility for any unresolved issues of the club from past years as per LUSU policy 2.4.1.2.
Any member of AESAC who feels the original intent of AESAC is not being represented by the present members of the organization shall have recourse through filing a complaint with the Vice President Finance, Joshua Tolmie. If no resolution can be reached through the efforts of the Vice President Finance, the complaint will then be passed on to LUSU's Judicial Review Committee as per policy #27 of the Lakehead University Student Union Constitution and Policies document.

Article 3:
Purpose of the Organization
The purpose of AESAC shall be to advocate and act as a forum for issues in Native/Aboriginal issues, to support students in Native/Aboriginal Education.

Article 4.
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vi
Membership
There shall be a minimum membership of twenty Lakehead University students in order to receive official LUSU club status.
Any non-students who wish to join AESAC may join as non-voting members.
AESAC may choose to acknowledge certain non-students as consultants or advisors.
Active membership shall be based on an individual's registering with AESAC, which is then forwarded to the Vice President Finance, Joshua Tolmie.
A membership list shall be kept by the Secretary of AESAC and by the Vice President Finance, Joshua Tolmie.
There is no fee charged to all members- if applicable (must be approved by LUSU Board of Directors as per LUSU policy 12.3.5) _____VP finance initials upon approval from the LUSU Board of Directors.

Article 5:
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ii.
iii.
Executive Structure & Duties
The Executive Committee shall consist of 4 members of equal status (minimum of two - maximum of six, as per LUSU policy 2.4.1.1).
Any changes to the Club Officers list must be reported to the LUSU Vice President Finance, Joshua Tolmie, within seven days of said changes (as per LUSU policy 2.1.8).
Executive Positions and Duties:

Chair: facilitate AESAC meetings; keep members informed about AESAC events and information; distributed information as needed; communicate and work with the Native Teachers Education Program Committee (NTEPC) as needed to fulfill purpose of the organization; signing authority

Co-Chair: shall assist the chair; In the absence of the chair, the co-chair will perform the responsibilities and duties of the chair; communicate and work with the NTEPC as needed to fulfill the purpose of the organization.

Secretary: record minutes of the AESAC meetings; maintain the documents as well as any other pertinent written information; provide minutes to the chair for distribution; communicate and work with the NTEPC as needed to fulfill the purpose of the organization; signing authority

Treasurer: maintain all AESAC financial records and information; communicate and work with the NTEPC as needed to fulfill the promise purpose of the organization; signing authority

Article 6:
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ii
iii

iv

v

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Budgeting
AESAC shall receive an Individual Club Budget that will be determined by the Lakehead University Student Union Standing Financial Management Committee after club ratification (as per LUSU policy 2.3.2).
AESAC must submit receipts to the LUSU Vice President Finance, Joshua Tolmie, for approval in order to access any of their Individual Club Budget (as per LUSU policy 2.3.3).
Clubs also have the opportunity to place funding requests with the Vice President Finance, Joshua Tolmie, in order to access any of the Club Discretionary Funds. The Financial Management Committee will review the request and come to a decision (see LUSU policy 2.3.4 for the proper procedure for placing a funding request).
_______ wishes to open an account with LUSU rather then having to use a bank for our funds raised throughout the year (this is optional, if your dub does not wish to bank with LUSU please leave blank). For more information on club banking with LUSU please refer to Club Manual.
AESAC will appoint three executive members to have signing authority with our LUSU bank account. AESAC understands that in order to withdraw any monies from this account, two of the three executive with signing authority must be present. AESAC will not use the funds raised for personal gain.
It is understood by the members of AESAC, that LUSU reserves the right to review a club's financial activity in the event that a complaint is lodged from one of AESAC members

Article 7:
i.

ii
iii General Meetings
AESAC shall hold at least two general meetings throughout the academic year. The meeting shall be reported to the LUSU Vice President Finance, Joshua Tolmie, two weeks prior to the meeting.
Quorum shall be set by each individual club (as per LUSU policy 2.5.2).
The General Meeting of AESAC held for the purpose of electing Club Executive shall not be counted in fulfilling the requirements of Article 7 i. (as per LUSU policy 2.5.3).

Article 8:
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ii

ii
iv Amendments
Any purposed amendment to this constitution must be submitted to the Vice President Finance, Joshua Tolmie, two weeks prior to the general meeting when voting on the amendments will occur.
Any amendments to the AESAC constitution shall be voted on by the general membership, of the club and the LUSU Board of Directors.
Two-thirds of AESAC voting members must be present in order for purposed amendments to be voted on.
Any amendments shall not take effect until ratified by the LUSU Board of Directors.

Article 9:
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iii
iv

v. Elections
The LUSU Chief Returning Officer shall be available to supervise all Club Elections if requested.
All nomination forms shall require the last name and first name of the candidate.
Nicknames shall also be allowed.
Ballots shall be as follows:

Candidates shall be placed on the ballots in alphabetical order of their last names, and each position shall have a separate listing.

The candidates' name shall be on the ballot exactly how it appears on the nomination forms.

Nominations shall be made by three club members and an acceptance by the nominee.
Unless stated otherwise by either the LUSU Vice President Finance or the LUSU Chief returning Officer, all club elections shall be regulated by the LUSU Elections Policy and the Ontario Elections Act (see Club Manual for a copy of LUSU Election Policy).
Club elections shall be held either at the end of the academic year in April, or in the beginning of the academic year in September or October.

We, the undersigned, have read and understood the above constitution (all executive members):

	Effective Date: Nov 12, 2003
Article 1:	Name of the Organization This Club shall officially be known as (include acronym): Aboriginal Education Students Advisory Council (AESAC)
Article 2: i ii iii iv v	Preamble AESAC its Executive, and its constitution will abide by the LUSU Constitution, Statement of Principles, and Policies. The 2003 - 2004 AESAC, constitution takes precedence over any and all previous AESAC constitutions. AESAC is accountable for all of its actions from previous years. The AESAC club understands that they will assume full responsibility for any unresolved issues of the club from past years as per LUSU policy 2.4.1.2. Any member of AESAC who feels the original intent of AESAC is not being represented by the present members of the organization shall have recourse through filing a complaint with the Vice President Finance, Joshua Tolmie. If no resolution can be reached through the efforts of the Vice President Finance, the complaint will then be passed on to LUSU's Judicial Review Committee as per policy #27 of the Lakehead University Student Union Constitution and Policies document.
Article 3:	Purpose of the Organization The purpose of AESAC shall be to advocate and act as a forum for issues in Native/Aboriginal issues, to support students in Native/Aboriginal Education.
Article 4. i ii iii iv v vi	Membership There shall be a minimum membership of twenty Lakehead University students in order to receive official LUSU club status. Any non-students who wish to join AESAC may join as non-voting members. AESAC may choose to acknowledge certain non-students as consultants or advisors. Active membership shall be based on an individual's registering with AESAC, which is then forwarded to the Vice President Finance, Joshua Tolmie. A membership list shall be kept by the Secretary of AESAC and by the Vice President Finance, Joshua Tolmie. There is no fee charged to all members- if applicable (must be approved by LUSU Board of Directors as per LUSU policy 12.3.5) _____VP finance initials upon approval from the LUSU Board of Directors.
Article 5: i. ii. iii.	Executive Structure & Duties The Executive Committee shall consist of 4 members of equal status (minimum of two - maximum of six, as per LUSU policy 2.4.1.1). Any changes to the Club Officers list must be reported to the LUSU Vice President Finance, Joshua Tolmie, within seven days of said changes (as per LUSU policy 2.1.8). Executive Positions and Duties: Chair: facilitate AESAC meetings; keep members informed about AESAC events and information; distributed information as needed; communicate and work with the Native Teachers Education Program Committee (NTEPC) as needed to fulfill purpose of the organization; signing authority Co-Chair: shall assist the chair; In the absence of the chair, the co-chair will perform the responsibilities and duties of the chair; communicate and work with the NTEPC as needed to fulfill the purpose of the organization. Secretary: record minutes of the AESAC meetings; maintain the documents as well as any other pertinent written information; provide minutes to the chair for distribution; communicate and work with the NTEPC as needed to fulfill the purpose of the organization; signing authority Treasurer: maintain all AESAC financial records and information; communicate and work with the NTEPC as needed to fulfill the promise purpose of the organization; signing authority
Article 6: i. ii iii iv v iv	Budgeting AESAC shall receive an Individual Club Budget that will be determined by the Lakehead University Student Union Standing Financial Management Committee after club ratification (as per LUSU policy 2.3.2). AESAC must submit receipts to the LUSU Vice President Finance, Joshua Tolmie, for approval in order to access any of their Individual Club Budget (as per LUSU policy 2.3.3). Clubs also have the opportunity to place funding requests with the Vice President Finance, Joshua Tolmie, in order to access any of the Club Discretionary Funds. The Financial Management Committee will review the request and come to a decision (see LUSU policy 2.3.4 for the proper procedure for placing a funding request). _______ wishes to open an account with LUSU rather then having to use a bank for our funds raised throughout the year (this is optional, if your dub does not wish to bank with LUSU please leave blank). For more information on club banking with LUSU please refer to Club Manual. AESAC will appoint three executive members to have signing authority with our LUSU bank account. AESAC understands that in order to withdraw any monies from this account, two of the three executive with signing authority must be present. AESAC will not use the funds raised for personal gain. It is understood by the members of AESAC, that LUSU reserves the right to review a club's financial activity in the event that a complaint is lodged from one of AESAC members
Article 7: i. ii iii	General Meetings AESAC shall hold at least two general meetings throughout the academic year. The meeting shall be reported to the LUSU Vice President Finance, Joshua Tolmie, two weeks prior to the meeting. Quorum shall be set by each individual club (as per LUSU policy 2.5.2). The General Meeting of AESAC held for the purpose of electing Club Executive shall not be counted in fulfilling the requirements of Article 7 i. (as per LUSU policy 2.5.3).
Article 8: i. ii ii iv	Amendments Any purposed amendment to this constitution must be submitted to the Vice President Finance, Joshua Tolmie, two weeks prior to the general meeting when voting on the amendments will occur. Any amendments to the AESAC constitution shall be voted on by the general membership, of the club and the LUSU Board of Directors. Two-thirds of AESAC voting members must be present in order for purposed amendments to be voted on. Any amendments shall not take effect until ratified by the LUSU Board of Directors.
Article 9: i ii iii iv v.	Elections The LUSU Chief Returning Officer shall be available to supervise all Club Elections if requested. All nomination forms shall require the last name and first name of the candidate. Nicknames shall also be allowed. Ballots shall be as follows: Candidates shall be placed on the ballots in alphabetical order of their last names, and each position shall have a separate listing. The candidates' name shall be on the ballot exactly how it appears on the nomination forms. Nominations shall be made by three club members and an acceptance by the nominee. Unless stated otherwise by either the LUSU Vice President Finance or the LUSU Chief returning Officer, all club elections shall be regulated by the LUSU Elections Policy and the Ontario Elections Act (see Club Manual for a copy of LUSU Election Policy). Club elections shall be held either at the end of the academic year in April, or in the beginning of the academic year in September or October.
	We, the undersigned, have read and understood the above constitution (all executive members):